Who we are

We are the Atherton & District Amateur Photographic Society and our website address is: https://adapsuk.org/. The information below contains our Data Protection Policy which was agreed by the Club Committee members in April 2018 and ratified at the Annual General Meeting (AGM) of the same year.

This page contains a summary of our Data Protection Policy, a formal copy of which, along with the Society Rules can be downloaded using the links below.

ADAPS-R-01 – Society General Rules

ADAPS-R-02 – Competition Entry Rules

ADAPS-R-03 – Data Protection Policy


General

1.1  Personal data such as your name, address and contact details are held electronically and in paper copy. These details are used by the Club elected representatives for the purposes of running the society and are not shared with anyone without your express permission. Paper records may be kept for up to for 7 years after your membership ceases, after which they will be destroyed.

1.2  Compliance with the policy is the responsibility of the Chairman.

1.3  No committee member will share your personal information with a third party without that member’s explicit consent.

1.4  Interclub and similar events will involve sharing names for the purposes of running the event. The organiser must ensure that every member whose work is used has given their explicit permission.

1.5  Personal information about club members shall not be revealed to any outside party.

1.6  All personal information kept shall be shared with the committee for the purposes of running the society. For example; arranging social events or participation in internal and external competitions.

1.7  Names of members could be kept indefinitely to enrich the history of the society. For example; members names are engraved in trophies awarded for excellence, and member names may be associated with group photographs as a record of social activities.

1.8  Re: Lancashire and Cheshire Photographic Union (L&CPU) – Committee members’ position, name and e-mail addresses are shared on the L&CPU Information portal website as the Society is affiliated to the L&CPU. Members’ names are used when their images are entered into external competitions.

1.9  In line with the regulations you retain the right to access information stored by the Society in a readable format, free of charge and upon request.

1.10  If further information is required please contact info@adapsuk.org.


Online Data

2.1  The website services are the responsibility of the Chairman and supported by the website administration team.

2.2  Your personal data (for example username, email address and IP address) will be used when registering for the forum and are required to maintain software functionality.

2.3  The software used by ADAPS shall be kept up to date; we will take reasonable skill and care to secure our online presence and protect your personal data.

2.4  The website will record IP addresses to maintain software functionality.

2.5  With your permission images submitted may be used on the web for the purpose of promoting of the Society.

2.6  You retain all copyright of submitted images. We will remove all your images and personal data upon request.

2.7  Members posting on the forum either messages or images are doing so of their own volition and are responsible for the content of their posts. The Society bears no liability for personal opinions shared by members.

2.8  To comply with UK law we will notify the Society Members of any events which could have compromised security or personal data within 72 hours of detection.

2.9  If further information is required please contact info@adapsuk.org.


Technical Data

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

Your details are provided to the Society for the purposes of answering your question. These won’t be shared with external parties.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

Anonymised data is collected by the hosting company to register traffic to the site. This is not linked to personal accounts and therefore individuals can not be linked to the data.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.